Executive Office Assistant

Position Summary:

The Executive Office Assistant will support the Executive Office in coordinating executive routines, governance activities, and strategic corporate events, ensuring high-quality support to the Management Team across Brazil and Latin America.This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic and fast-paced environment.

Main Responsibilities

• Support executive governance routines, including meeting coordination, agenda preparation, minutes, and follow-up of actions;
• Coordinate logistics for executive meetings, leadership forums, and strategic events;
• Support corporate events, customer visits, dealer visits, and institutional activities;
• Manage travel arrangements, reimbursements, and related administrative processes;
• Organize and maintain executive documentation and SharePoint environments;
• Interface with internal stakeholders, external partners, and suppliers;
• Provide operational and coordination support to the Management Team when required;
• Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications:

• Bachelor’s degree in Executive Secretariat, Business Administration;
• Fluent English (mandatory);
• Advanced/Fluent Spanish (mandatory);
• Experience supporting executives and leadership teams;
• Solid experience in corporate event organization and coordination (mandatory);
• Experience managing multiple priorities in a dynamic environment;
• Strong organizational and communication skills;
• High level of discretion, ownership, and attention to detail.

Desired Skills:

• Experience in multinational companies;
• Experience supporting executive governance routines;
• Ability to work independently and proactively;
• Strong interpersonal and stakeholder management skills;
• Flexibility and adaptability in fast-changing environments.

What Volvo Group Offers:

• Health and Well-being for You and Your Family:
• Medical and dental insurance plans;
• On-site medical clinic;
• Pharmacy assistance program;
• Reimbursement for corrective lenses (ophthalmology);
• Sick leave assistance;
• Childcare allowance;
• Special education allowance;
• Extended maternity and paternity leave.

Meals:

• Meal and food vouchers and on-site meals (depending on work location).

Transportation:

• Company-provided shuttle transportation.

Financial Security:

• Private pension plan – Vikingprev;
• Life insurance.

Convenience and Quality of Life:

• Volvo Association Club;
• Access to a wellness app with partner gyms and fitness studios.

* * Benefits are granted in accordance with legal eligibility requirements and internal company policies.

This selection process will be conducted with the support of the consulting firm Apriori

At Volvo do Brasil, we value the candidate experience and collaborate with approved partners to ensure a professional selection process aligned with our values.

We reaffirm our commitment to protecting the personal data of all participants, in full compliance with the Brazilian General Data Protection Law (LGPD). Our goal is to provide a safe and respectful experience at every stage of the process.