ExcelHER - Management Assistant & Dept Coordinator

About ExcelHer program:   

Are you looking for an opportunity to restart your career?  

Do you want to work with an organization that would value your experience no matter when you gained them?  

How about working with the best minds in the transportation industry where we need more women power?  

  
We are pleased to launch the ExcelHer program – the career returnship program at Volvo Group in India. The program is for women who have been on a career break for a year or more. This is our step towards empowering women to relaunch their professional journey after their absence from the workplace due to personal commitments. Exciting work assignments have been identified which you can refer in the list below.  

The assignments are for a tenure of 9 months. The participant of this program would have access to professional development programs, mentoring assistance by a business leader, apart from the experience of working with people from different functions/technologies/culture.  
  

Go ahead and apply if you find the opportunities in line with your experience and career interest.  

Position Title : ExcelHER - Management Assistant & Department Coordinator 

Reporting To: Head of Global Purchasing Support Centre & Head of Purchasing Strategizing and Digitalization 

Location: Bangalore India  

Main Responsibilities 

• Be a member in the respective leadership teams and in an active way contribute to the development of the departments 

• Coordinate joint deliverables such as KPIs & PIs 

• Managing projects / processes, working independently with limited supervision 

• Managing internal / external / leadership communication 

• Obtaining and preparing information for use in conferences, speeches, and reports as requested by the executive 

• Working effectively with Microsoft office tools and other purchasing tools 

• Scheduling/coordinating meetings/ Calendar Management, and travel arrangements 

• Receiving/replaying messages from internal and external sources, managing the time/interaction executives have with internal and external sources 

• Coordinating for departmental activities, Townhalls and meetings, new employees onboarding, induction etc.. 

• Coordinating with various stakeholders, departments, department coordinators, executive assistants  

• Manage the agenda/schedule of respective heads 

• Connect with internal and external executives  

• Review and prepare presentations and reports 

• Organize workspaces for efficient ways of working within the leadership team 

• Process administrative tasks such as travel expenses, orders creation and Invoice management. 

• Screen mail and telephone calls and redirect calls as appropriate 

• Support the Leadership teams with selected activities when required 

• Work in accordance with the Volvo processes, the Code of Conduct and the Volvo Values 

• Support planning and execution of employee engagement activities 

Competence & Experience 

• 4 to 6 years of experience as management assistant with advanced skills in English 

• Ability to organize, structure and prioritize a wide range of tasks in an efficient way 

• Have a proactive approach & a problem solving mindset 

• Able to do some research and basic authoring/drafting of documents/correspondence working closely with the GTP communications teams 

• Expert level in up to date and efficient IT tools and working methods (agendas, minutes, logs, storing of material)  

• Good knowledge of the organization (i.e., financial processes, authorization processes, etc.) 

• Experience of data management. 

• High level of integrity and trust  

• You can work independently and adapt to changing circumstances 

• Knowledge of the Volvo organization is an added advantage