Executive Assistant

• Key Responsibilities
• 
  Executive Support & Strategic Coordination
  •    Shadow the VP in key meetings; capture detailed notes and ensure timely follow-up on action items.
  •    Manage the VP’s complex calendar, coordinate meetings, and optimize scheduling across multiple time zones and priorities.
  •    Handle confidential documents and information with discretion and professionalism.
  •    Track and report on technology project deadlines, deliverables, and milestones.
  •    Assist with budgeting activities and financial tracking for tech projects.
  •    Conduct research and compile content for presentations, proposals, and strategic planning.

Project Management
•    Support planning and execution of cross-functional projects aligned with executive priorities.
•    Track timelines, deliverables, and stakeholder updates to ensure project momentum.
•    Coordinate communication, resources, and reporting to drive project success.
•    Prepare summaries, presentations, and dashboards for leadership visibility.

Relationship & Communication Management
•    Serve as a liaison between the VP and internal/external stakeholders.
•    Draft, proofread, and edit executive-level correspondence, reports, and presentations.
•    Prioritize and manage communication flow to ensure timely responses and action.

Meeting & Event Coordination
•    Coordinate and help strategize internal and external meetings, workshops, and events.
•    Prepare meeting agendas, take notes, and manage follow-up on assigned tasks.

Travel Management (Minimal)
•    Coordinate occasional travel arrangements including flights, lodging, and ground transportation, ensuring compliance with company policies and budget guidelines.

Qualifications
•    Proven experience (5+ years preferred) in a high-level Executive Assistant or Chief of Staff role, ideally within a fast-paced technology or automotive environment.
•    Exceptional organizational and time management skills with strong attention to detail.
•    High level of discretion in handling confidential and sensitive information.
•    Strong written and verbal communication skills.
•    Proficiency in productivity tools (e.g., Microsoft Office Suite, Google Workspace, project tracking software like Asana or Monday.com).
•    Ability to work independently, adapt quickly, and prioritize multiple tasks under pressure.

Key Competencies
•    Strategic thinker with a proactive, solution-oriented mindset.
•    High emotional intelligence and strong interpersonal skills.
•    Excellent judgment and the ability to make decisions with limited information.
•    Strong initiative with the ability to anticipate needs before they arise.