Head - Legal, Company Secretary & Chief Compliance Officer India

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

As the Head – Legal, Company Secretary & Chief Compliance Officer for India, you will be responsible for:

1. Corporate secretarial functions for VGIPL and support to associated companies (like VCE India).
2. Legal framework, agreements, etc. for M&As, Demergers of Group Companies.
3. Contract management including drafting, guiding and reviews for compliance
4. Special Projects (Hoskote land, Tools for Legal Compliance and Contract management)
5. Legal support to all TD /BA/GF with regards to laws of the land
6. Litigation & Legal Matters as per Indian Laws (like Consumer Laws, Labour Laws, etc.)
7. IPR and Brand Infringement matters
8. Compliance enforcement and Code of Conduct matters
9. Governance – Co-ordination and monitoring
10. Focal point of contact for Volvo Group in India
11. Other Important matters and flows, such as:

  - Organising Audit Committee & Board Meetings’ Agenda and preparatory materials

  - Preparing & circulating Minutes of the above meetings on time

  - Support to Finance on Assets’ Insurance

  - Supporting business on Legal Opinions, where required

  - Policy support and review

  - Leading Internal investigations and reporting

Corporate Secretarial Function

• Prepare for Board, Audit committee, CSR Trust and CSR Committee meetings, including Agenda, Board materials in PPT Format, by coordinating with all TD/BAs /Group Functions.
• Prepare for the Legal Board and Audit Committee Meetings on quarterly basis as per law. Also hold special Board meeting, Board meeting by way of circular resolution on need basis and preparation of the agenda, board materials.
• Co-ordinate with Business areas within Volvo Group India (VGIPL) and collate all details to complete the Board meeting material and Audit committee meeting material and circulate to the concerned board members in advance.
• Prepare and monitor legal compliances update and update on litigations for Board Meetings.
• Obtain divisional report on quarterly basis from all Businesses and present the same before the Board Meeting.
• Prepare and circulate the Board meeting and audit committee meeting minutes on a regular basis after the Board Meeting.
• Co-ordinate and follow-up with the business for execution of the decision taken by the Board and Audit Committee.
• Prepare shareholders meeting agenda, material and shareholder meeting minutes.
• Update all secretarial records and registers on regular basis. Review filing of various forms, documents, returns with the Registrar of Companies, Karnataka and Other statutory authorities within the due date prescribed by the regulations.
• Co-ordinate with statutory and internal auditor and provide the information/ details for completion of audit.
• Advise/ oversee / support Company Secretary of VCE India in areas of corporate secretarial function.

2. M&A, Demergers of Group Companies and Drafting MoU's / Contracts

• Legal due diligence process: handling and providing all information for successful completion.  
• Incorporation of new legal entities and completion of all post legal requirements in terms of filings with the statutory authorities, maintenance of records, and liasoning with authorities.
• Draft, review and be engaged in negotiations for various agreements with regard to M&A, Demergers, etc.
• Provide support to BA’s and GF’s for transfer of licences, registrations, liasoning with authorities, draft, review and execute novation agreements for transfer of all contracts pursuant to demerger or transfer of business.
• Review, draft and negotiate the various contracts generally of Mid to high-level complexity for all the Businesses (VGIPL, VCEIPL) and guide the team for finalisation and execution of the contracts.
• Review the legal due diligence documents before signing the contracts
• Legal support in ‘tendering business’ in terms of reviewing the terms and conditions, and guiding the team for successful completion of the tender.
• Escalate any breach of the terms of the agreement and report to Senior Management for resolution.
• Support for successful implementation of Contract data management tool.

3. Litigations & legal matters as per the Indian Laws (Consumer Law, Labour Law, etc.)

• Review all responses to legal notices under several laws including Civil, Criminal, Labour, Consumer Laws, Corporate Laws, Competition Law and other Commercial Laws.
• Attend the courts and giving evidence during hearing of the case.
• Review of petitions, objections, written statements and arrange to file the case after consultation with the management.
• Assist the legal team in preparing case and thereafter, filing and follow-up for timely disposal of cases.
• Liasion with the law firm(s) and the statutory authorities for early resolution of the cases.
• Co-ordinate with the external legal counsel and follow-up for speedy disposal of cases.
• Review the litigation tracker and update the management and Auditors / Audit Committee and the Board on periodic basis.

4. IPR and Brand Infringement matters:

• Review legal notices, petitions, objections, written statements and arrange to file case(s) after consultation with Volvo Trademark Holding and in close co-ordination with the registered law firm.
• Attend Courts and provide evidence(s) during hearing of such case(s).
• Provide awareness to internal stakeholders to protect our IPR.
• Assist legal team in preparing case.
• File the case and follow-up for its early disposal
• Co-ordinate with external law firm and follow -up for early disposal of cases.

5. Compliance Enforcement and Code of Conduct

• Review and supervise Legal Compliances under the Factories Act, 1948, and Labour Laws of Factory, City Offices and various other regional offices.
• Review documentation and management of all compliance matters, including accurate maintenance of relevant registers and filings.
• Review various returns and submit to relevant statutory bodies within the statutory authorities.
• Support for Registrations and licences under the Factories Act, Labour Laws, Shops & Commercial Establishment Act and Environmental laws.
• Supervise, Review the Department of Telecommunication (DoT) compliances and liasoning on a regular basis with the statutory authorities
• Liaison with various statutory authorities in the area of Corporate Law, Factories Act, Labour Laws, etc.
• Review and approve the compliances under anti-corruption law and competition law from Volvo and local regulations perspective
• Support the team towards implementation of the legal compliance tool.
• Review and approve the secretarial and legal matters in the legal compliance tool.
• Conduct training on culture and values, code of conduct, whistle blower, anti-corruption and competition law, etc. and guide the team.
• Compliance monitoring under POSH, code of conduct, anti-corruption and competition compliances, whistle blower, etc.

6. Governance: Co-ordination & Monitoring 

• Review of governance mechanisms like the Occupier Review meeting for the Factories and ensure that legal compliances are met and adhered to. These relate to regulations in the areas of safety, health, welfare and support for the team in this regard.     
• Review the governance mechanism for Hoskote site and ensure that the Hosakote management committee meeting is happening on a regular basis.   
• Attend the Country Management Committee meeting on a regular basis and advise the management in the area of legal and compliances. Support the Managing Director for the CMT Agenda
• Attend the Finance Committee meeting on a regular basis and advise the controllers in the area of legal and compliances.
• Review the local Authorization Directive and present to the Board for necessary approval and clarify to the internal stakeholders in case of doubt and ensure that the business is adhere to the said Directive.
• Secure adherence to internal governance policies and regularly monitor compliance.

7. Collaboration with Volvo Group HQ - Legal Department

    (Focal Point of contact from India)

• Attend Legal Network meetings conducted by GTT and give updates on trainings, legal risks, ongoing major projects, if any.
• Attend meetings conducted by GTO and provide update containing business, legal and compliance matters to GTO SVP & General Counsel.
• Attend Legal Network meeting conducted by VCE on a regular basis with regards to updates on legal and compliance matters.
• Attend compliance network meetings on regular basis and get updates on various compliance matters. 
• Attend (on need basis) meetings with Bus, Penta and other global Legal organisation for providing required support on legal and compliance matters.  

8. Other Responsibilities & Expectations

• Provide analysis on legal policy, conduct and co-ordinate research into variety of legal matters
• Timely advice on legal matters of various businesses within Volvo Group India and guide the team.
• Legal & regulatory advice to the internal stakeholders and to keep them informed of the latest developments thereto affecting business and brand.
• Review policies relating to Corporate, Human Resources, Industrial Relations, etc., and guide management in this regard.
• Lend support to businesses / functions for handling internal investigations.
• Review, sign Visa invitation letters, bank and other related documents.
• Support the team for review of assets, stock and other statements for renewal of insurance before the due dates and handling the claims. Also support for employee related insurance matters.
• Support land acquisition project in terms of reviewing the agreements, due diligence process, conducting steering committee meeting, preparing minutes, appearing for registration of sale deed/agreements and co-ordinating with external law firm and agency for successful completion of the project.
• Represent CMT on various internal programs, forums, and represent Volvo before external forums.

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Who we are and what we believe in 
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. ​We are passionate about what we do, and we thrive on teamwork. ​We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment. 

Group Legal & Compliance contributes to realizing the vision of the Volvo Group by coordinating and providing services within the following areas: Legal, Governance, Security and Internal Audit. With Volvo Group Legal & Compliance you will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.