Project Associate

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

Project Associate - Legal Compliance and Contract Management

Key Responsibilities:

1. India Statutory Compliance Management Tool – Hands-On Support

• Overall management of the Compliance management tool deployed within the company;
• Coordinating with stakeholders within the company and outside for regular update on the tool;
• Making necessary patch updates on the tool;
•  Assist in updating and maintaining the compliance tracker with Central & State-level statutory obligations(e.g., Companies Act, GST, PF/ESI, Labour Codes, Shops & Establishments, Pollution Control, etc.);
• Set up due-date reminders and event-based calendars for filings, renewals, and inspections;
• Help generate monthly/quarterly compliance dashboards (e.g., % on-time filings, overdue items, entity-wise status);
• Assist in user training for plant/location heads and department owners on tool usage;
• Flag non-compliances or gaps to seniors and help prepare escalation reports. 

2. Contract Management Tool – Daily Operations Support 

• Help upload, tag, and organize contracts in the CLM system using standard templates;
• Assist in setting up approval workflows and tracking contract status (draft → review → execution); 
• Extract key obligations, renewal dates, and payment terms from executed contracts;
• Send automated reminders for renewals, terminations, or milestone reviews;
• Support legal counsels by pulling contract summaries, clause reports, or version histories from the tool;
•  Maintain contract metadata (party, value, type, expiry, jurisdiction) for accurate reporting.

3. Support to Legal Counsels 

• Conduct basic legal research on Indian laws, rules, and notifications;
• Help draft simple legal documents– NDAs, MOUs, letters, notices – under supervision;
• Prepare case summaries, checklists, and meeting minutes;
•  Coordinate with internal teams (HR, Finance, Plants) for document collection and follow-ups;
• Assist in filing preparation for audits, inspections, or board meetings. 

4. Documentation & Reporting

• Maintain accurate records of all tool updates, user queries, and support tickets; 
• Prepare weekly progress reports on tool usage, compliance status, and support tasks. 

Qualifications & Requirements 

Education 

• LLB / B.Com + LLB / B.A. + LLB / Company Secretary (CS) – Foundation/Executive passed;

Skills Required:

• Basic understanding of Indian statutory laws (Companies Act, GST, Labour Laws, etc.);
• Proficiency in MS Office (especially Excel for trackers and reports);
• Quick learner – able to grasp legal tech tools fast;
•  Good communication (written & verbal) in English/regional language is a plus;
• Attention to detail and ability to follow processes strictly. 

We value your data privacy and therefore do not accept applications via mail. 

Who we are and what we believe in 
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. ​We are passionate about what we do, and we thrive on teamwork. ​We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment. 

Group Legal & Compliance contributes to realizing the vision of the Volvo Group by coordinating and providing services within the following areas: Legal, Governance, Security and Internal Audit. With Volvo Group Legal & Compliance you will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.