FTC Sales Administrator ((Fixed Term Contract)

What you will do

The main purpose of the position is supporting the Used department by ensuring smooth operations, including invoicing, creating orders, and maintaining accurate records. High levels of Administration Skills, accurate paperwork, Excel competency and an effective filing system are required.

Reporting: This role reports to the Sales Manager.

Job Objectives:

• Process payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. (where and when applicable)
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status.
• Assist with ad-hoc administrative tasks from time to time.
• Build good supplier relationships, maintaining a professional reputation as an ambassador for VGSA.
• To cooperate with Audit processes by providing verifying and valid documentation on request
  •    Monthly reconciliation of POs 
  •    Monthly reconciliation of outstanding costs 

Stock Management and Sales Support Function (and backup)

• Support and be backup for the Sales area when required 
• Daily Invoicing and credits 
• Check costing sheet and OTP 
• Stock intake of Used Trucks and incoming stock management 
• Check all required documentation and ensuring all stock intake are done correctly 
• On VIN Chassis and engine number.

Health & Safety Support function

Other Duties

• Assist with audit enquiries in Purchasing area. 
• Reception duties and receiving and management of goods and services.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualification & Job Experience

• Matric Certificate / higher qualification.
• Diploma in Administration (Advantange).
• A minimum of 1 years Administration experience in the Automotive Industry.
• Experience in the Sales environment (Advantage).
• Finance backround (Advantage).
• Microsoft Office 365 advance level.

Job Related Skills:

• Attention to Detail.
• Excellent organisational skills.
• Good customer service skills.
• Strong documentation skills.
• Time management.
• Team player.
• Interpersonal Skills.
• Confident and proactive approach, anticipates issues and requirements.

Key Competencies

• A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
• Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
• Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a flexible approach to working hours.
• Technical awareness of motor vehicles, analytical and administrative skills.
• Ability to work as a team player within a busy department.
• Able to work unsupervised and to strict deadlines.
• Ability to work calmly in an environment that can be pressured.