Executive Assistant & Communication Support, Global Communication, Volvo Group Digital & IT
Göteborg, SE, 417 55
Volvo Group Digital & IT is looking for an experienced Executive Assistant to support the Head of Communication and the Global Communication team.
The Digital & IT Communication team, led by Mélanie Lagerström, builds engagement in the Digital & IT Community in becoming the digital capability of Volvo Group and contributes to the positioning of Volvo Group as an industrial digital leader.
We do it by creating understanding and excitement around Digital & IT strategic priorities and the Digital Transformation, aiming to become trusted partners and advisors to the Chief Digital Officer (CDO) and the Digital & IT Executive Management Team, and advocates to our colleagues.
We are responsible for building, creating and executing the Volvo Group D&IT Communication strategy and plans. This includes internal and external communication, using various channels (Violin, Viva Engage, Events, Social Media …), and focusing on our key topics such as the Digital Transformation, AI, Sustainable IT as well as Employer branding. This function works in tight cooperation with all functions within Volvo Group Digital & IT, Volvo Group Connected Solutions, as well as colleagues within Volvo Group communications.
We are a highly engaged, multi-cultural and experienced team and we are looking forward to onboard a new colleague.
About the position
This is a rare opportunity to support a dynamic global team and contribute to strategic communication initiatives. The role has the responsibility to assist and support with administrative tasks, to be the sounding board to the Head of communication and to coordinate and drive own projects.
You report to the Head of Communication and will be part of the global communication team, and also part of the Executive Assistant Network within Volvo Group Digital & IT.
In this role, you will both be the Executive Assistant of the Head of Communication, but also assist the global communication team with administrative tasks and various support:
As EA to the Head of Communication, you will:
- Take ownership of the Head of Communications agenda: coordinate with key stakeholders to book complex meetings, book travels and secure an updated agenda.
- Proactively obtain and organize information necessary for meetings, speeches, and presentations.
- Edit, proofread and format documents and research incl. basic authoring/drafting of correspondence.
- Coordinate and assist the global communication team meetings and other key Digital & IT governance meetings, incl. room bookings, lunches, dinners, agenda, minutes and follow-up on actions and decisions.
- Manage administration, e.g., travel administration, purchase orders, invoices, and other expenses.
- Assist visitors with practical support.
As assistant in the Global communication team you will:
- Support with Ariba order/reception (Purchasing system)
- Support in booking meetings with Executive Management Team (EMT) and/or Leadership Team (LT)
- Assist with event preparation and organization, including tasks such as booking meetings in connection with events and coordinating logistics
- Review and update distribution lists, such as PPDLs (2x a year)
- Secure the team Teams/sharepoints are well organized and updated.
- Maintain and update various presentations and content on Violin and/or EMT sharepoint (eg Volvo Group Digital & IT company presentation, Pre-boarding page, Onboarding PPT material incl. org. charts…)
- Adhoc projects depending on the needs.
Who are you?
To be effective in this position we think you should have or be:
- You bring over 5 years of experience supporting senior executives with confidence and discretion.
- You are a proactive problem-solver with a keen eye for detail and a passion for excellence.
- You have a strong business acumen and a clear customer-centric mindset and are experienced in handling a wide range of administrative and executive support.
- You thrive in a fast-paced environment and adapt quickly to changing priorities.
- You pay attention to details and have a high level of professionalism; you deal directly and forthrightly with people and problems; you are driven and focused on getting the job done.
- You are tech-savvy, with stong skills in Microsoft Office, SharePoint/Teams, SAP/R3, Ariba, SuccessFactors, and emerging AI tools.
- Good at planning and organizing.
- You actively strive for continuous development of your capabilities in the role.
- You are fluent in English (written and spoken)
- Bonus: Experience in multimedia support or communication tools is a plus!
Are we the right match for you?
Volvo Group values are Customer Success, Trust, Passion, Change and Performance. If you believe that they are keys to success, you might be our new Executive Assistant. You will have the opportunity to work together with highly skilled colleagues in an exciting global environment which provides opportunities to develop both professionally and personally. We believe our new Executive Assistant is above all an effective coordinator and team player, embracing all aspects of diversity, safety, quality, and the environment.
If you are ready to make an impact with our dedicated team, we´d love to hear from you. Apply now and become part of our exciting journey! Last application date is 30th September 2025.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.
Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
Group Digital & IT is the hub for digital development within Volvo Group. Imagine yourself working with cutting-edge technologies in a global team, represented in more than 30 countries. We are dedicated to leading the way of tomorrow’s transport solutions, guided by a strong customer mindset and high level of curiosity, both as individuals and as a team. Here, you will thrive in your career in an environment where your voice is heard and your ideas matter.