Accounting Associate II, Parts Billing

What you will do

The Accounting Associate plays a critical role in managing dealer parts billing discrepancies, claims resolution, and credit processing. This position is responsible for investigating invoice discrepancies, resolving dealer claims efficiently, and ensuring timely issuance of credits and debits to maintain financial accuracy.

Core Responsibilities:

•Research & Resolve Discrepancies – Identify, analyze, and correct dealer billing discrepancies related to parts invoices.
•Claims Processing – Investigate and resolve discrepancy claims submitted by dealers and suppliers, ensuring timely and accurate adjustments.
•Invoice Management – Process supplier invoices, generate dealer invoices for parts shipments, and register invoices for payment.
•Credit & Debit Issuance – Issue debit and credit notes to customers and suppliers to correct billing errors.
•Vendor & Dealer Coordination – Work closely with vendors, dealers, and internal teams to expedite discrepancy resolutions.
•Customer Support – Provide professional customer support to dealers, addressing billing concerns within established Service Level Agreements (SLAs).
•Vendor Statement Reconciliation – Review and reconcile vendor statements to ensure outstanding discrepancies are resolved efficiently.
Required Competencies:
•Strong Understanding of Financial Policies & Procedures – Knowledge of parts billing policies as defined by Generally Accepted Accounting Principles (GAAP) and internal controls.
•Discrepancy Resolution Expertise – Proven ability to research, analyze, and resolve billing discrepancies in a timely manner.
•Systems Proficiency – Experience with various invoicing and billing systems, particularly    SAP, Dealer Facing System
•Attention to Detail – Ability to review and analyze invoices, claims, and statements with a high degree of accuracy.
•Microsoft Office Skills – Proficiency in Excel, Word, and other Microsoft Office products for financial analysis and reporting.
 

Who are you?

Minimum Qualifications:

•Education – Associate’s degree in accounting, Finance, or a related field (or equivalent work experience).
•Experience – At least one year of experience in accounting, sales billing, or discrepancy resolution.

Work Environment:

•Office-Based Role – Standard office environment with occasional collaboration across teams to expedite claim resolutions.

What’s in it for you?

We are pleased to offer a solid package of compensation and benefits.  You will enjoy:    

• Competitive base pay  

• Comprehensive medical, dental and vision insurance  

• Generous PTO  

• Tax deferred retirement plans, varied by business; 401(K) with company match  

• Global organization with expansive career growth opportunities  

• Volvo Group University for professional and personal development  

• Workplace health/wellness and reimbursement programs  

• On-campus fitness center and café  

• Avid approach to Sustainability  

• Culture with a passion for Diversity, Equity, and Inclusion for all  

• We also offer an array of additional benefits and programs that make today’s challenging reality of combining work and personal life easier. We will gladly share this information and more at any time during the interviewing process or as part of your offer letter.  

Ready for the next move?

This role is ideal for someone who thrives in problem-solving, enjoys investigating financial discrepancies, and is committed to maintaining accurate billing records. If you are detail orientated and have a passion for researching and  resolving claims, we encourage you to apply!