Invoice & Cost Controller

What you will do

At Logistics International, Transport Operations India (TO IN) you will contribute to the transformation of our company, the transport industry and society at large. Your mission is administrating Account Payable (AP) & Account Receivable (AR) processes in qualitative & timebound manner. Able to visualize & make Provisions as per Volvo Group Financial Guidelines. Lead to exceed established goals for cost control & deployment. Continuous improvement drive towards freight cost reduction/ freight cost avoidance. Create visibility of financial performance using O365 apps to our Transport Controllers, Business Controller & Leaders. Drive sustainable process of accounting (example - accurate GL/CC coding; Invoice Automations etc) within internal and external stakeholders. 

Your future team

Transport Operations India (TO IN) is a team within TTI Logistics International Region and We: 

1)    Manage overseas & domestic transportation of material to the Production Facilities of  Volvo's Trucks, Construction Equipment and also Buses & Powertrain production units within Volvo's Joint Venture in India,
2)    Distribution of Vehicles, Construction Equipment & Penta products to domestic & overseas Dealers/ Customers
3)    Managing Product Transit Yards for our Sales colleagues & Cross Docks for our Material exports to Volvo Plants in France, Sweden, Brazil, Belgium & Australia.
4)    We make sure that all logistics services are delivered with world class operational excellence and this is achieved through networks and collaborations between functions in different locations globally.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will : 

• Work in a global supply chain context that provides an interesting diversity both in people and responsibility areas.
• Collaborate with colleagues within TO India, Logistics Purchasing, Logistics Service Providers (LSPs) and in finance ecosystem including Group Accounting Services, Business Controllers & Auditors
• A strong interest and holistic perspective on how we can transform the learnings and expertise into internal and external business opportunities.
• You are a skilled communicator, who manages stakeholders in a cross functional and multi-cultural environment with ease.
• You find energy in making a difference and have a positive and pragmatic attitude. You make people feel included.

Accountabilities/ Responsibilities:

•    Following Internal Control (IC) process for LSP invoice processing & payment
•    Ensure LSP submits on-time & error-free invoices as per Statutory requirements.
•    Recording all the disputes and escalate to LSP in timebound manner.
•    Drive Accounting Services (AS) and Transport Controllers (TC) to ensure invoice workflow are processed on time.
•    Ensure invoice is validated as per 3-Way validation principle, against the rate card (MDCS -contract), Service confirmation & actual Invoice
•    Ensure all supporting documents for the invoice must be uploaded in SAP and drive the LSP and TC to meet the requirements.
•    Reconciliation of outstanding statement of accounts from LSP within agreed timeline and obtain NDC.
•    Collaborate with TC and Business control team to ensure accurate provisions are shared.
•    Support for both internal and external audits and appropriate prioritization is given for audit requirements.
•    Ensure adherence to GST regulations, detect, and resolve any differences between reported GST and actual transactions (GST reconciliation).
•    Issuing operational invoices to customers within agreed timeframe.
•    Monitor and follow up payments both incoming and outgoing invoices as per the payment terms
•    Create and control statistical information / reports.
•    Take corrective and preventive actions against deviations
•    Support Business Control with all inputs related to monthly closing like volumes, freight, monthly provisions etc
•    Identify and understand the additional cost, rush cost, and drive the improvement with TC.
•    Identify and implement sustainable way of invoice accounting and processing, such invoice automation, digitally signed invoice for new LSP.
•    Participate & contribute to VPS & 5S activities.
•    Identify and be active member to drive automation of manual work.
•    Analytical capability- Utilize knowledge of visualization tools such as Power Bl, Qlik, bridges to explore & explain financial data in an efficient way.

What's in it for you?

•    We can't promise you an effortless job, but we can promise you some really skilled colleagues to make you grow in the journey
•    We believe it is only together we can create great business,
•    Caring team who put safety & people diversity as priority and value their wellbeing.
•    Open & empowered work culture
•    Ample opportunities to develop, build a career and work globally or cross-functionally for deserving candidates

Competence

•    Bachelors / Masters degree in Commerce from a recognized Indian University is a must.
•    2-4 years experience in Accounts Payable/ Accounts Receivables / Financial accounting
•    Strong Working Knowledge of SAP R/3, Advance Excel, Power Bl, Power Automate & other O365 apps
•    Fluent in English & Good Communication Skills
•    High on Integrity and Strong Ethics
•    Priority Setting
•    Ability to plan and achieve demanding targets and to motivate self and others to deliver outside their comfort zones
•    Perseverance, Continuous improvement & No-Defect Quality mindset

Volvo Group never requests any form of payment or fees from candidates at any stage of the recruitment process. Any such demand is a scam. To view the authentic job description and apply securely, please visit: Jobs at Volvo Group