Payroll Specialist

What you will do

At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large. 

We are looking for a Payroll Specialist with extensive experience within the field of payroll, month end reporting and quality assurance.

Job Objectives:

Payroll Processing

• Payroll processing for monthly paid employees on PaySpace.
• Importing of hours as per the Time & Attendance system.
• Use of Employee Self Service (ESS) for leave, claims and more.
• Monthly payroll exports and maintenance.
• Full payroll accountability.
• Preparation of cheque requisitions, checking against signed off payroll reports and exporting of the salary files to the bank.
• Adhoc payroll functions including UI19’s, Certificate of Services and Quarterly Statistics.

Reporting

• Monthly reporting at country level.
• Complex ad hoc reports when required.
• MIBCO Reconciliation.
• General Ledger Exports.
• Other month end returns.

System Maintenance

• Ensure PaySpace system data is correct and accurate on a monthly basis.
• General System Maintenance on PaySpace.

Risk Control

• Minimise risk within the payroll function.
• Support all Internal and External Audits.
• Quality assurance within the payroll function.
• Investigate errors and take corrective action.

ASK HR Service Now & Telephone System

• Use of the ASK HR Service Now system on a daily basis to liaise with customers in respect of payroll input and queries.
• Use the HR Service Centre call centre telephone system.

Customer Service

• Ensure high quality customer service is given within the payroll function.
• Policies and Procedures.
• Ensure that all policies are adhered to according to business requirements within the payroll function.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

Qualification & Job Experience:

• Matric (Grade 12).
  Financial/HR Diploma added advantage.
• Minimum 5 years’ experience in a large/complex payroll.
• Good financial acumen.
• PaySpace Payroll and ESS System experience essential.
• Knowledge and experience of maintaining a Time & Attendance system.
• SAP Success Factor experience would be an added advantage.
• Year-end submissions.

Key Competencies

• Expert level knowledge Tax Legislation in South Africa.
• HR Operations/Policies.
• Problem solving.
• SAP Finance.
• Advance Excel Skills.
• Confidentiality.

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply. 

Application Closing Date: 14 May 2026.