Assistant Administrator
Middelburg, ZA, 1050
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What you will do
At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large.
The purpose of the role is to be responsible for the administration function within the sub-branch which includes Parts, Workshop admin, Finance, HR and other related administrative functions.
Reporting: This position reports to the Branch Administrator.
Job Objectives:
HR
- All communication to be handed to staff.
Kronos/Payspace
- Inputting of leave on the Payspace system.
- Inputting of overtime/leave on kronos.
- Filing of all Overtime sheets (kronos).
- Approving overtime on kronos.
- Print timecard for Employees.
- Load New Employee on Kronos and issuing Clock Cards.
- Submit Incentive sheets monthly.
Finance
- Advise finance department of payments received (30 days accounts).
- Receipting payments from bank statements daily.
- Receipts payments to COD Accounts.
- Ensure all payments received are filed accordingly.
- Liaise with Parts Sales and workshop outstanding invoices daily.
- Assist branch administrators with COD remittance when not available.
- Sending customers invoices from Fusion when required.
Switchboard
- Assisting Receptionist when not available.
- Receiving customers.
- Relieving Receptionist during lunch breaks.
- Taking accurate messages.
- Answering of telephones promptly.
- Sending courier via DSV.
Customer Focus
- Take action to resolve customer account queries.
- Take action to meet customer needs.
- Take action to address customer concerns.
Who are you?
Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:
Qualification & Job Experience:
- Matric or Grade 12.
- Secretarial or Administration Qualification advantage.
- 3 years Branch Administration experience.
Key Competencies
- Understanding of diverse cultures.
- Good communication and writing skills.
- Basic figure and calculation skills.
- Computer literate.
- Telephone and excellent customer skills.
- Self-motivated and work without direct supervision.
Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.
Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.
Application Closing Date: 22 May 2026.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.
Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.