Executive Assistant M/F
Saint Priest, FR, 69800
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
Short Description
We are looking for an Executive Assistant to the Senior Vice President (SVP) of Volvo Group Purchasing Legal and Compliance (L&C). You will be an essential person for us and will act as the heart and the glue of the Management team and L&C department. This is a great opportunity for someone who is a team player and that wants to grow in a very exciting and challenging environment and that wish to have a position with a high level of responsibility and visibility.
What you will do
• Work proactively to support your SVP by providing an efficient and professional service by managing day-to-day issues, support and follow-up plans and activities.
• Support with travel, expense reports, business, general administration and agenda proposition and planning.
• Responsible for the department’s administrative routines as well as proficiency in IT tools such as MS Office, Teams, SharePoint, EBD and Origo.
• Review and prepare presentations and reports, including metrics. Plan, organize and follow-up on actions decided in the team meetings.
• Responsible for the information flow and team activities within the department.
• Plan, organize and lead activities and events for the department.
• Coordinate team activities to enhance efficiency and team spirit. Lead or assist in leading team-related projects, managing deadlines, and ensuring cost-efficient project delivery.
• Be actively involved in the onboarding on new members.
• Implement benchmarked tools/activities within other departments in the same organization.
Who are you?
• A passion to work TOGETHER with a great management team and department that have fun every day!
• Communicate so everyone can understand what you’re trying to say, in a multicultural context.
• Ability to take ownership of the tasks and organize, structure and prioritize a wide range of issues in an effective way.
• Proactive approach, strong organizational skills and a passion for driving activities.
• High standard of professionalism and to operate with highest level of integrity (ability to treat confidential information with appropriate discretion).
• International approach/interest and a global mindset with advanced skills (work proficiency) in English. Additional languages are appreciated
• Strong skills in IT systems in general and Office365 in particular
• Good social competence and networking skills – someone who loves teamwork and to collaborate will love this job!
• Prior experience as an executive assistant in a global company such as Volvo Group is a must
• Knowledge about the Volvo organization and administrative routines is an advantage. Previous experience as executive assistant in a legal or compliance department of a global or a listed company is greatly appreciated.
• Relevant education and experience from similar positions
Ready for the next move?
If you are curious to explore how we put our words into actions, follow us on LinkedIn and volvogroup.com.
Are you excited to bring your skills and ideas to the table? We can’t wait to hear from you. Apply today!
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.
“Volvo Group Purchasing is a team of changemakers that thrive in a fast-paced and exciting business environment. We are a truly global team with passion for innovation, sustainability, people, and where lifelong learning is an essential part of our culture. With our ecosystem of supply partners, we shape the world we want to live in and deliver value to customers, society, and the Volvo Group”.