Intern: Fleet Management (Spring 2026)

Purpose/Description: 

This internship supports the operational efficiency of Volvo Fleet Management within New Business Models.  The role provides hands-on experience in operational support, data management, and administrative processes that enable efficient delivery of Volvo Fleet Solutions.  The intern will gain exposure to cross-functional collaboration, business model innovation, and customer-facing operational workflows.

 
Core Responsibilities:

• Accounts Payable & Financial Support
  • Assist with invoice processing, including verifying accuracy and ensuring compliance with the 3-way matching principle.
  • Support purchase order creation, tracking, and reconciliation.
  • Coordinate with Finance to resolve discrepancies or documentation issues.

• Operational Support for Fleet Management
  • Help organize and maintain fleet records, agreements, and program documentation.
  • Support Fleet Managers in monitoring program performance and preparing materials for customer reviews.
  • Assist in tracking machine onboarding, offboarding, utilization, and service-related data.

• Data & Performance Tracking
  • Maintain and update key performance indicators (KPIs) related to Fleet Operations and New Business Models.
  • Support reporting and analysis that help identify trends and opportunities to improve operational efficiency.

• Cross-Functional Collaboration
  • Assist with administrative tasks that support both Fleet Management and Finance teams.
  • Contribute to continuous improvement of processes and documentation.
• Other Duties as Assigned

Provide general administrative and project support to the Fleet Operations leadership.

Critical Competencies:

Foundational Accounting Knowledge

Understanding of the 3-way matching principle (invoice, purchase order, and receiving report alignment).

Analytical & Organizational Skills

Ability to work with data sets, maintain accuracy, and manage multiple tasks effectively.

Independence & Initiative

Works well with minimal supervision and proactively seeks solutions.

Communication & Collaboration

Comfortable working across Finance, Fleet Management, and Digital/IT departments.

Attention to Detail

Ensures accuracy in financial documentation, data entry, and report generation.

Minimum Education and Experience:

• Demonstrated proficiency in MS Office applications. Specifically Excel.
• Applicants must be currently enrolled and pursuing a B.S. in Finance, Accounting, Business Administration, at an accredited school and have completed 30 semester hours prior to starting of the internship.
• Must have a minimum cumulative grade point average of 2.75.
• Spring interns may work up to 30 hours per week.