Executive Assistant
Warwick, GB, CV34 5YA
Executive Assistant
Location: Warwick
Regular Travel – Must be a passport holder
Salary up £50,000 - £60,0000 depending on experience
Join Volvo Trucks this exciting time as our flagship model, the Volvo FH Aero, recently secured the 2025 Green Truck Award and was named Truck of the Year at the Export & Freight Transport & Logistics Awards. It also achieved an exceptional 11.25 miles per gallon in the rigorous Commercial Motor fuel test. This demonstrates the strength of our products, our people and our ambition to lead the transition to more sustainable transport solutions.
As we continue to build on this momentum, we are seeking a highly organised and proactive Executive Assistant to support our Managing Director and play a key role in enabling our continued growth and success.
What Can Volvo Trucks Offer You:
- Professional growth and development: Unlock your potential through various training and development opportunities.
- Company Bonus of up to 5%
- Salary Sacrifice Car Scheme – Available after successful probation completion
- Pension scheme: We offer a matched pension scheme of up to 7% of your salary, with incremental benefits based on length of service, including death in service cover.
- Healthcare: Benefit from access to Bupa Cover.
- Employee Assistance Programme: Take advantage of wellness, mindfulness, and counselling services to support your overall well-being.
- Generous holiday allowance: Start with 25 days and Bank Holidays, rising with length of service.
- Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.
- Fitness perks: Access MyGymDiscounts and MyActiveDiscounts
- Enhanced family-friendly policies: We value work-life balance and offer enhanced family-friendly policies, including maternity leave with 6 months full pay and 6 months half pay, as well as 5-week paternity leave.
You can learn more about the rewards and benefits of working at Volvo Group here: Volvo Group Employee Benefits
What will you do?
- Lead proactive calendar and time management for the Managing Director, ensuring alignment with strategic priorities and effective use of leadership time.
- Coordinate end‑to‑end meeting management, including agenda creation, briefing materials, logistics, minute‑taking and action follow‑up in line with Volvo Group ways of working.
- Prepare and quality‑assure executive documentation, including board packs, business reviews, presentations, and internal communications, ensuring consistency with the Volvo Group Job Architecture guidelines for clarity and structure.
- Manage domestic and international travel for the Managing Director, ensuring efficiency, risk awareness, compliance with policy, and cost optimisation.
- Ensure effective information management, maintaining structured, compliant, and confidential digital and physical filing systems aligned with Volvo Group standards.
- Support Volvo Truck leadership events, including planning, logistics, supplier coordination, and on‑site hosting.
- Manage sensitive and complex matters with sound judgement, discretion, and professionalism.
Who are you?
You are a highly organised and proactive professional with experience in an Executive Assistant role or a similar coordination/support position
You will also bring;
- Strong interpersonal skills with excellent written and oral communication.
- Event management experience.
- Ability to plan, prioritise, and work effectively under tight deadlines.
- Strong decision-making and problem-solving skills.
- Determined and positive attitude.
- Experience in a similar role supporting senior staff to Director level.
- GCSE English/Maths
- Excellent IT skills, including Outlook, Word, Excel, and PowerPoint.
Ready to Drive Success with Volvo Trucks UK?
Apply now, alternatively, if you know someone who fits the bill, please share this opportunity with them!
To hear what it's like from our employees, what it's like to work at Volvo Trucks, check out our YouTube page YouTube
Website:
Volvo Trucks UK and Ireland
Internal Applications:
If you have any questions, please contact Kieren McAndrew, Talent Acquisition Partner.(PLEASE DO NOT EMAIL CVs, all applications have to be submitted via the Volvo Careers website.)
All Volvo Group adverts are open for a minimum of 10 working days from the posting date.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.
Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.