Acting Office Lead (temporary assignment)
Wroclaw, PL, 51-502
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What will you do:
Did you hear about Volvo Group? I bet you did!
We are a global manufacturing organization which products you can easily spot every day. We are on and off the road, in the city and at sea – on our trucks, buses, engines, construction equipment are involved in many of the functions that most of us rely on every day.
But it is not all. Firstly, we are a people business, so meet People Service and Global Center located in Wrocław and check what we can offer you!
We are an international group of over 180 professionals (and growing!) who take care of major HR processes for Volvo Group globally. Our teams make sure payroll in delivered in France, employment contracts are prepared for Swedish colleagues or US employees have their holiday days right calculated. We also support global HR processes such as salary reviews, talent management or internal learning and we can be proud of working with top notch innovations which is digitalization and robotics process automations. Sounds great, doesn’t it?
If you would like to be part of us and support us in our daily challenges, we have good news for you.
We are currently looking for an Office Lead.
The Office Lead helps to coordinate the office, meetings, events etc and provides administrative support to the Head of Global Center. This part of the tasks will take up approximately 50% of the working time. The main tasks of the Office Lead position are coordination of initiatives and projects, both local and business-driven. This position is based in Wrocław (Poland) and in an average week requires 2 days office presence.
- Coordinate projects and initiatives
- Work closely with other departments representatives: IT, accounting, purchasing, etc.
- Manage internal communication
- Provide administrative support to the Head of Global Center. This will include the coordination and organization of detailed calendars and reports in a confidential, professional manner
- Schedule meetings and provide agendas and associated materials in advance
- Organize the office layout and office routines
We would like you to contribute with the following:
- Experience in office management, administrative or assistant duties
- Excellent verbal and written communication skills in English and Polish
- Digital Literacy in Microsoft Applications in a 365 Office environment
- Highly experienced in creating executive presentation decks in PowerPoint or similar cloud-based tools
- Excellent time management skills and ability to multi-task and prioritize work
- Exceptional planning and organizational skills
- Problem-solving and decision making with a pro-active business mindset
- Attention to detail with emphasis on accuracy and quality
What makes us special?
- Collaborative environment in Swedish organizational culture.
- Responsible and challenging tasks with access to the latest tools and technology.
- Partnership with professionals, identified career paths including global opportunities.
- International projects in company with certain recognition on the market.
- Friendly working atmosphere
Ready for the next move?
We work together with energy, passion, and respect for the individual.
We are looking forward to meeting you!