HR Administration Specialist with French

Are you looking for a new challenge in HR administration? Are you an engaged team player with strong self-organization skills, attention to detail, and a customer-focused mindset? Would you like to join an international company whose mission is to drive prosperity through transport solutions?

If so, we have an excellent opportunity to join Volvo as HR Administration Specialist with French and become part of our French-speaking Country Operations team.

In this role, you will:

• Deliver investigative and resolution-based HR administration support across multiple HR areas, following applicable policies, work instructions, labor laws, regulations, and data privacy requirements
• Independently handle a broad range of employee lifecycle topics, including hiring, employment changes, contract renewals, dismissals, trainee programs, expatriate cases, retirement processes, and termination activities
• Prepare employment contracts, HR documentation, reports, and data extracts for internal and external stakeholders
• Enter, validate, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other local or global HR systems, ensuring completeness, accuracy, consistency, and confidentiality
• Respond clearly and on time to employees, managers, HR Business Partners, HR functions, and external partners, managing expectations and sensitive cases professionally
• Collaborate with cross-functional HR, payroll, and IT teams to secure end-to-end case resolution and proper information flow
• Apply structured problem-solving methods to investigate issues, identify root causes, document corrective actions, and prevent recurring errors
• Contribute to process standardization, simplification, automation, and other continuous improvement initiatives
• Connect daily HR administration activities with payroll, compliance, reporting, workforce, and operational business needs

To succeed in this role, you bring:

• Advanced proficiency in French and good command of English
• Relevant experience in HR administration or shared service operations, with the ability to handle varied and moderately complex cases independently
• Working experience with SAP HR and strong MS Excel skills
• Experience with SAP SuccessFactors, AskHR, M365, or comparable HR digital tools is an advantage
• Basic understanding of labor law, HR policies, employee lifecycle processes, data privacy, and information security requirements
• Strong attention to detail and a disciplined approach to data quality and confidential information
• Ownership, accountability, good time management, and the ability to prioritize multiple requests and meet deadlines
• Clear communication, customer focus, and the ability to collaborate effectively across teams and resolve misunderstandings professionally
• A proactive, continuous improvement mindset, curiosity about digital tools, and openness to process and system changes
• Practical problem-solving skills, including knowing when to investigate, correct, prevent, or escalate an issue

What makes us special?

• Collaborative environment in Swedish organizational culture focused on the individual
• Responsible and challenging tasks with access to the latest tools and technology
• Partnership with professionals, identified career paths including global opportunities
• International projects with companies with a certain recognition on the market
• Comprehensive introduction training package with mentor’s support
• Possibility to grow and develop skills with our Volvo Group University
• Personalized on-boarding

We work together with energy, passion and respect for the individual. We are looking forward to meeting you!