Junior HR Administration Specialist with French

Are you looking to start or develop your career in HR administration? Are you an engaged team player with good self-organization skills, attention to detail, and a customer-focused mindset? Would you like to join an international company whose mission is to drive prosperity through transport solutions?

If so, we have an excellent opportunity to join Volvo as Junior HR Administration Specialist with French and become part of our French-speaking Country Operations team.

In this role, you will:

• Provide HR administration support in standard, predefined employee lifecycle processes, following work instructions, policies, applicable regulations, and data privacy requirements
• Process routine HR transactions such as hiring, employee data changes, contract renewals, trainee administration, and termination activities, with guidance from experienced colleagues when needed
• Prepare standard employment documents, letters, trackers, and basic data extracts for internal and external stakeholders
• Enter, check, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other HR systems, ensuring accuracy, completeness, and confidentiality
• Respond clearly and on time to standard requests from employees, managers, HR colleagues, and external partners, using approved information and escalation paths
• Collaborate with HR, payroll, and IT colleagues to support end-to-end case completion and proper information flow
• Investigate routine issues using defined steps, document outcomes, and ask for support or escalate when the situation goes beyond standard procedures
• Suggest small improvements that can simplify work, reduce errors, or improve the employee and manager experience
• Learn how accurate HR administration supports payroll, compliance, reporting, and business continuity

To succeed in this role, you bring:

• Advanced proficiency in French and good command of English
• Interest in building a career in HR administration; previous HR, customer service, administration, or shared services experience is welcome but not required
• Confidence using MS Office, especially Excel, and willingness to learn SAP HR, SuccessFactors, AskHR, and other digital tools
• Basic understanding of HR administration, labor law, employee lifecycle processes, or data privacy is an advantage, but full training will be provided
• Strong attention to detail and care when working with employee data and confidential information
• Good organization, accountability, and the ability to follow instructions, prioritize assigned tasks, and meet deadlines
• Clear communication, customer focus, and willingness to collaborate with colleagues across teams
• Curiosity, openness to feedback, and motivation to learn new processes, systems, and ways of working
• A proactive approach to routine problem solving, including checking details, asking questions early, and escalating when needed

What makes us special?

• Collaborative environment in Swedish organizational culture focused on the individual
• Responsible and challenging tasks with access to the latest tools and technology
• Partnership with professionals, identified career paths including global opportunities
• International projects with companies with a certain recognition on the market
• Comprehensive introduction training package with mentor’s support
• Possibility to grow and develop skills with our Volvo Group University
• Personalized on-boarding

We work together with energy, passion and respect for the individual. We are looking forward to meeting you!