Office Lead
Wroclaw, PL, 51-502
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What you will do
We are currently looking for an Office Lead for the replacement contract during appr. 1,5 year.
The Office Lead helps to coordinate the office, meetings, events etc. and provides administrative support to the Head of Global Center. This part of the tasks will take up approximately 30% of the working time. The main tasks of the Office Lead position are coordination of initiatives and projects, both local and business-driven. This position is based in Wrocław (Poland) and in an average week requires 2 days office presence.
Your main focus will be to:
- Coordinate projects and initiatives
- Plan and organize in-house or off-site activities, events, conferences
- Work closely with other departments representatives: IT, accounting, purchasing, vendors
- Manage internal communication
- Provide administrative support to the Head of Global Center. This will include the coordination and organization of detailed calendars and reports in a confidential, professional manner
- Schedule meetings and provide agendas and associated materials in advance
- Manage visits both onsite and off-site including domestic and international travel arrangements, general support to visitors, agenda planning, presentations, and acting as the liaison for all participants
- Organize the office layout and office routines, manage office supplies
We would like you to contribute with the following:
- Experience in office management, administrative or assistant duties
- Bachelor’s degree
- Excellent verbal and written communication skills in English and Polish
- Digital Literacy in Microsoft Applications in a 365 Office environment
- Highly experienced in creating executive presentation decks in PowerPoint or similar cloud-based tools
- Excellent time management skills and ability to multi-task and prioritize work
- Exceptional planning and organizational skills
- Problem-solving and decision making with a pro-active business mindset
- Attention to detail with emphasis on accuracy and quality
- Works well in both a team environment and independently
- A creative mind with an ability to suggest improvements
- Proven experience in completing basic research and analysis tasks independently
What makes us special?
- Collaborative environment in Swedish organizational culture.
- Responsible and challenging tasks with access to the latest tools and technology.
- Partnership with professionals, identified career paths including global opportunities.
- International projects in company with certain recognition on the market.
- Friendly working atmosphere
Ready for the next move?
Are you excited to bring your skills and ideas to the table? We can’t wait to hear from you. Apply today!
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.
As People and Culture we are an international group of over 220 professionals (and growing!) who take care of major HR processes for Volvo Group globally. Our teams make sure payroll in delivered in France, employment contracts are prepared for Swedish colleagues or US employees have their holiday days right calculated. We also support global HR processes such as salary reviews, talent management or internal learning and we can be proud of working with top notch innovations which is digitalization and robotics process automations. Sounds great, doesn’t it?